- Create a user interface (UI) macro

Monday, September 5, 2022

- Create a user interface (UI) macro

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Running VBA Code from a Microsoft Access Macro using RunCode - Get Office apps for Mac

Database Software and Applications | Microsoft Access.3 Quick Ways To Create Macro In MS Access ///

And how they can save your time by automating tasks which you perform very often by yourself. Must Learn Expand child menu Expand. Putting a macro in design mode shows the individual commands:. Size : Submit feedback. The OnError macro action is placed at the top of the macro, and calls the ErrorHandler submacro in the event of an error. Access confirms that the macro was converted, and opens the Visual Basic Editor.

Introduction to macros.

This makes it easier to add functionality to your database and helps make it more secure. Embedded macros You have the ability to embed macros in any of the events provided by a form, report, or control. An embedded macro is not visible in the Navigation Pane; it becomes part of the form, report, or control in which it was created.

If you create a copy of a form, report, or control that contains embedded macros, the macros are also present in the copy. Increased security When the Show All Actions button is not highlighted in the Macro Builder, the only macro actions and RunCommand arguments that are available for use are those that do not require trusted status to run.

A macro built with these actions will run even when the database is in disabled mode when VBA is prevented from running. Databases that contain macro actions that are not on the trusted list —or databases that have VBA code — need to be explicitly granted trusted status.

Error handling and debugging Access provides macro actions, including OnError similar to the "On Error" statement in VBA and ClearMacroError , that allow you to perform specific actions when errors occur while your macro is running.

In addition, the SingleStep macro action allows you to enter single-step mode at any point in your macro, so that you can observe how your macro works one action at a time. You can use these in conditional expressions to control running macros, or to pass data to and from reports or forms, or for any other purpose that requires a temporary storage place for a value.

These temporary variables are also accessible in VBA, so you can also use them to communicate data to and from VBA modules. While you are working in the Macro Builder, you can learn more about an action or argument by clicking it, and then reading the description in the box in the lower-right corner of the Macro Builder window.

Also, each macro action has a Help article associated with it. To learn more about an action, click the action in the action list, and then press F1. Create a user interface UI macro. Create a data macro. Create a macro that runs when you open a database. Test a macro by using Single Step mode. Forms and reports. Automate with macros. Need more help? You can also select the control or section or the entire form or report by using the drop-down list under Selection Type at the top of the property sheet.

Click in the property box for the event you want to trigger the macro. For example, for a command button, if you want the macro to run when the button is clicked, click in the On Click property box. If the property box contains the words [Embedded Macro] , this means a macro has already been created for this event. You can edit the macro by continuing with the remaining steps in this procedure. If the property box contains the words [Event Procedure] , this means that a Visual Basic for Applications VBA procedure has already been created for this event.

Before you can embed a macro in the event, you will need to remove the procedure. You can do this by deleting the words [Event Procedure] , but you should first examine the event procedure to make sure that removing it will not break needed functionality in the database.

In some cases, you can recreate the functionality of the VBA procedure by using an embedded macro. Click the Build button. Continue with the next section to add actions to the macro. Actions are the individual commands that make up a macro, and each is named according to what it does, for example, FindRecord or CloseDatabase. The first step in adding an action is finding it in the Add New Action drop-down list or in the Action Catalog. By default, the Add New Action drop-down list and the Action Catalog only display the actions that will execute in non-trusted databases.

To see all actions:. Click the arrow in the Add New Action drop-down list, and scroll down to find the action. Program flow elements are listed first, and then the macro actions are listed alphabetically.

Browse for the action in the Action Catalog pane. The actions are grouped by category. Expand each category to view the actions. If you select an action, a short description of the action appears at the bottom of the Action Catalog. Search for the action in the Action Catalog pane by typing in the Search box at the top of the pane. As you type, the list of actions is filtered to show all macros that contain that text. Access searches both the macro names and their descriptions for the text you enter.

Once you have found the macro action you want, add it to the macro by using one of these methods:. Select an action in the Add New Action list, or just begin typing the action name in the box. Access adds the action at the point where the Add New Action list was displayed. Drag the action from the Action Catalog to the macro pane. An insertion bar appears to show you where the action will be inserted when you release the mouse button.

If an action is selected in the macro pane, Access adds the new action just below the selected one. If no action or block is selected in the macro pane, Access adds the new action to the end of the macro. If you have already created one or more macros, they are listed under the In this Database node in the Action Catalog.

Dragging a standalone macro one that is listed under Macros into the macro pane creates a RunMacro action that runs the macro you dragged in. You can then use the drop-down list to call submacros, if present. If you just want to copy the actions from a standalone macro into the current macro instead of creating a RunMacro action , right-click it in the Action Catalog, and then click Add Copy of Macro. Dragging an embedded macro one that is listed under a form or report object into the macro pane copies the actions from that macro into the current macro.

You can also create an action by dragging a database object from the Navigation Pane to the macro pane. If you drag a table, query, form, report, or module to the macro pane, Access adds an action that opens the table, query, form, or report. If you drag another macro into the macro pane, Access adds an action that runs the macro.

Most macro actions require at least one argument. You can view a description of each argument by selecting the action and then moving the pointer over the arguments. For many arguments, you can select a value from a drop-down list. If the argument requires you to type in an expression, IntelliSense helps you enter the expression by suggesting possible values as you type, as shown in the following illustration:.

When you see a value that you want to use, add it to your expression by double-clicking it or using the arrow keys to highlight it and then pressing the TAB or ENTER key. For more information about creating expressions, see the article Introduction to expressions. When you are creating an embedded UI macro on a web-compatible form, IntelliSense allows you to add any form property to an expression.

However, in a web database, only a subset of form properties can be accessed by using UI macros. For example, given a control named Control1 on a form named Form1, IntelliSense will let you add [Forms]! However, if you then publish the database to Access Services, the macro containing that expression will generate an error when it is run on the server.

Actions are executed in order, from the top to the bottom of the macro. To move an action up or down in the macro, use one of the following methods:. Select the action, and then click the Move Up or Move Down arrow on the right side of the macro pane.

Alternatively, you can click the Delete X button on the right side of the macro pane. If you delete a block of actions, such as an If block or a Group block, all the actions in the block are deleted as well. The Move up , Move down , and Delete commands are also available on the shortcut menu that appears when you right-click a macro action. To execute macro actions only when certain conditions are true, you use an If block. This replaces the Condition column that was used in earlier versions of Access.

The following illustration shows a simple If block, including Else If and Else blocks:. The If block executes if the ExpirationDate field is less than the current date.

The Else If block executes if the ExpirationDate field is equal to the current date. In the box at the top of the If block, type an expression that determines when the block will be executed.

The expression must be Boolean that is, one that evaluates to either Yes or No. Add actions to the If block by selecting them from the Add New Action drop-down list that appears within the block, or by dragging them from the Action Catalog pane to the If block.

If you are adding an Else If block, type an expression that determines when the block will be executed. This Access recovery tool firstly scan the corrupt access database and after performing the repair process save it in a separate Microsoft Access file.

After reading the complete post you must have got enough knowledge on MS Access Macros. Like, Access Macros uses, how to create a macro in Access and steps to run Access macros. So, go through it…..! If you get stuck in any issue meanwhile performing the following steps then let us know by sharing your problems with us in our FAQ section.

Pearson Willey is a website content writer and long-form content planner. Besides this, he is also an avid reader. Thus he knows very well how to write an engaging content for readers. Writing is like a growing edge for him. So, go grab it….! Increased security : Previously built macro also run when the Access database is in disabled mode i. From the Create tab on the ribbon, tap to the Macro This will open a blank macro, which is ready to use.

From the combo box, select OpenForm. Or else you can make double tap on the OpenForm from action catalog present on the right side of the screen. Alternatively, make double tap on the GoToRecord from the Action Catalog present at the right side of the screen. From the Recordcombo box, now choose the new option. After then assign name AutoExecto your macro and tap to the OK option. Way 2: Create A Standalone Macro In this section we will learn to create standalone macro object which appears within macros in navigation pane.

From the Navigation Pane , make a right-click to the form or report which contains the macro , and then hit the Layout View. If in case the property sheet is not appearing. Then hit the F4 key to display it. Tap to the control or section which contains of your event property in that you need to embed the macro. Now tap to the Event tab, in the property sheet task pane. Tap to the property box for event in which you want to target your macro.

If in the property box, you will see word like [Embedded Macro] , then it means that a macro is already created for that specific event. So now you can edit this macro by following with the remaining steps of this procedure.

Appearance of words [Event Procedure] , in the property box, also indicates that Visual Basic for Applications VBA procedure is already been made for the specific event.

Before embedding Access macro in the event, you firstly need to remove the procedure. Whereas in some cases you can reform the functionality of VBA procedure by making use of the embedded macro.

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